Check that the applicant name, site, capacity, project components and financial totals agree across the application, drawings, quotations and report. Retain a dated copy of the submission and acknowledgement. Record queries and responses so that later revisions do not contradict earlier commitments.
After any approval, read its conditions before ordering or changing scope. Maintain invoices, payment evidence, implementation records and other documents required by the actual process. Changes in suppliers, capacity or components may need authority or lender review. Use written confirmation where a decision affects eligibility or financing.